Minutes for the 2009 WHP Volunteer Road Association Meeting

 Was held Sunday, May 24, 2009, at 9:30 am at the Farago’s residence, Lot 4 WHP.

Those in attendance:  Richard & Stephanie Piancino, Diana and Brent Upson & John, Margie & Steve Farago, Jack & Dee Dee Creed, Gretchen & Matt Markiewicz, Joe & Sandra Tusa, Len & Bev Kopecky, Pat & Bonnie Crom, Dayle & Cherie Henson, Hal Bonham, Erik Nelson & Rebecca Barry, Ron Cornelius.

 Meeting started with fantastic brunch dishes, beautiful weather and breathtaking scenery.  

 Trash Report given by Sandra Tusa

 This year garbage service was short $234.78 this fiscal year.   Contract is up March 2010, and decision needs to be made if we want to continue the service with Waste Management.  If so, it is recommended we adopt the bin for a month to pay the fees if we can get a commitment from 12 people to participate.

 Fall Road Clean Up was reviewed and decided it was worth doing again next year as we took out more than 4 loads of tree debris and still had more to take out, but we stopped for lunch.  Bev and Len Kopecky have volunteered to organize the 2009 road clean up event.

 Labor Day Goofy Games was reviewed and explained to those not familiar with the event.  It was decided to plan on it again this year, with Margie Farago planning the event and Creeds hosting the pot luck at the end of the games.

 Road Committee Report given by Joe Tusa

Committee managed to cover most of Freedline Drive with recycled asphalt, spending the $12,500 collected to do this.  There is no money left in the account to maintain or make repairs at this time.  Two members are stepping down (Bev Kopecky and Rick Kolesar)  and volunteers were called to fill the two vacancies.  Steve Farago (thefaragos@cox.net) and Matt Mickiewicz (mmm56@yahoo.com) were the only people to volunteer so they and Rick Piancino (PCI6@wildblue.net), Dayle Henson (dchaspen@hotmail.com) and Joe Tusa (joetusa@gotsky.com) are the 2009 Road Committee members. 

 Private Property Tree Thinning-Art Matthias, program coordinator of U of A extension fuels reduction program working through Coconino County office, explained how they might be able to thin our private lots with pine at around $500 an acre with assistance from grants to maintain a healthy forest.  Matt Markiewicz also updated us on the plan for the forest service to thin and clean the area around our subdivision.  They should be ready to start around fall of 2010.   There should be two meetings when input from the public is heard.  He will try to keep us aware of these meetings as well as the forest service notices.

  Need for WHP to be registered with county.  Sandra Tusa explained how the federal, state and county agencies want to work with an HOA or Association that is representative of the subdivision and documented with county records.  She reviewed the following ways to do this now or in the near future:

• Deed Restriction changes by August 1, 2010 with a majority vote of 24 to develop an HOA or Road Association
• Deed Restriction amendment for a road association with 30 lot votes to develop HOA or Road Association
• Continue a volunteer road association, but vote in by-laws with majority owners vote.
• A road maintenance agreement signed by owners, notarized and become a part of their official record of Coconino County.

We can not renew our snow removal permit, or repair/maintain roads until this is completed.   Pat Crom, Ron Cornelius and Dayle Henson volunteered to head a committee to up-date and create an HOA or Road Association for WHP. 

In the mean time, Matt Markiewicz suggested a road maintenance agreement be tried so we will have time to qualify for the new snow removal permit requirements.   He passed around a form others have used to get registered with the county for this purpose.  He obtained 12 signatures at this time.   

Slash Pile-Matt also shared that the slash pile is still available to us and we need to police it so only tree trash is put there.  Rich Piancino has volunteered to re-shape the road and area around the slash pile site.                    

Arizona Trail-Gretchen shared information and maps concerning the Arizona Trail as it comes as close as a ¼ mile from our subdivision.  

Door Prizes went to Dee Dee, Pat, Rebecca, Erik, Steve and Cherie.

Adjournment around 1:00 pm.

Sandra Tusa, WHP Volunteer Manager